Letter of Interest for
Information Systems and Data Adviser

Position

Information System and Data Advisor

Project value

USD 117,000

Expected to start on

January 1, 2020

Total Input

160 days

Completion of the task

September 31, 2020.

Deadline for Submission of Letter of Interest

December 20, 2019.

Implementing Agency

National Department of Education, FSM

Contact Person

Kalwin Kephas kkephas@national.doe.fm

 

Background

Following consistent feedback and comments received about quality and timely availability of educational data in Federated States of Micronesia (FSM), a joint-project[1] was launched, in FY 2016/17, to improve Education Management Information System (EMIS) by developing a platform for EMIS, equipping National Department of Education (NDOE) and State Department of Education (SDOE) with appropriate hardware and software upgrades, and building capacity of principals and data managers. These inputs have been instrumental in setting the stage for an effective EMIS for FSM (FedEMIS). Apart from software and hardware, the technical assistance was helpful in developing a National Data Management Policy in FSM.

The FSM Association of Chief State School Officers (FACSSO) resolution (# 18-01) dated October 26, 2017 has endorsed the establishment of National Data Management Policy for FSM. With the broad national EMIS policy in place and the basic platform for FedEMIS is ready, there are a few preparatory works needed to be done to ensure smooth and effective rollout of FedEMIS in the FSM. This would essentially mean, readiness at the State DOEs and among school principals and data managers. Preparing SDOEs may require upgrading hardware and software in each State DOEs and providing necessary training and orientation to their data managers to be able to manage SDOE platforms that are linked with the FedEMIS. Similarly, at the school level, principals and school teachers responsible for data management must also be ready to support the FedEMIS and manage their schools with the FedSIS after the initial development in 2018 and roll-out of the FedSIS during 2019 to selected schools with internet connectivity in all four states.

While FedEMIS has been initially designed largely to addresses national interests and requirements[2], there has been requests for specific data requirement from SDOEs to be included in the EMIS. Likewise, teacher’s credentials, their age and retirement time is on high demand for planning their replacements in time.

Meanwhile, FSM has recently made an agreement with the Asian Development Bank for the implementation of a six-year long project which broadly aims to Improving Quality of Basic Education (IQBE) in the FSM. The primary outcome of the IQBE is to improving student’s learning achievement in reading to 50%, from its baseline, by 2023. This will require regular collection and reporting on student performance data. Similarly, FSM as a signatory to Sustainable Development Goal has commit to achieve SDG targets by 2030. As such reporting on education data require to follow the SDG indicators.

In view of all of these and also considering the nature and complexity involved in the development of an efficient EMIS, NDOE has already draft a five-year master plan for EMIS for the FSM. The Master plan has laid down some initial thoughts on having an integrated model of education data management system that incorporates State specific data needs by having State’s own sub-platform that are almost like independent but are integrated within the main EMIS.

Hence, the NDOE intends to solicit Letter of Interest (LOI) from qualified and competent individuals to provide technical assistance to the FedEMIS and FedSIS in the FSM and also to provide support in refining and consolidating the long-term EMIS Master Plan.

Objective

The objectives of this solicitation is to provide continued assistance to NDOE and state DOE to support the on-going development of FedEMIS and FedSIS. During this fourth year, consultant is expected to improve the FedEMIS platform, incorporate both National and State DOE’s requirements, update user manuals and troubleshooting, prepare National and State DOE’s data managers so that they are competent enough to manage FedEMIS independently.

Scope of Work

Refine FedEMIS based on Feedback:A continual task requiring an expert in the system to address the NDOE/SDOE’s growing and evolving needs. Oversea adjustments/fixes of work done in previous phases. Manage tasks that can be achieve throughout the current fiscal year or integrate as appropriate on the medium to long term work plan.

Teacher Tools Module: Design and oversee development of new teacher module tools and features. This includes a de-duplication tool to help staff cleanup data from the web UI among other new features.

Exam Module Overhaul: The integration of exams data remains a challenge that needs to be better addressed. Develop exam module based on current FSM assessment tool.

IQBE Monitoring and Evaluation Report: this is mainly the design of specific reporting needs to help support monitoring and evaluation of various projects in particular the IQBE/GPE.

School Server: Continue pilot of mini server (Phase 2). At least all currently purchased mini school servers must be deployed in the field and data gathered to analyses its potential for remote schools.

SDG Monitoring and Evaluation Framework: As a phase 2 to SDG reporting, evaluate the design of a M&E framework bringing SDG reporting capabilities to the next level.

FedSIS/FedEMIS Integration: improve current integration between both systems. At a minimum, the data coming out of the FedSIS must be directly compatible with the workbook and therefore with the FedEMIS for easy data submission. Consider an Excel export of the data from within the FedSIS.

Scholarship Module: Design and Develop scholarship module in the FedEMIS to enable collecting and reporting of scholarship activities.

Capacity building:This includes activities such as workshops, design of training material and technical training with the NDOE and potentially SDOE technical staff. It also includes assisting the NDOE staff any managerial activities such as work plans, budget, etc. especially when related IT, information systems and data in particular the FedEMIS project.

Deliverables

  • New teacher tool to help record NSTT
  • Better exams integration into the FedEMIS
  • New JasperReports to help monitoring of IQBE/GPE related activities in particular teacher trainings
  • School servers deployed in Kosrae and new ones purchased
  • A new framework to help with M&E of SDGs
  • Improved integration between FedSIS and FedEMIS
  • A new scholarship module with NDOE/SDOE staff trained
  • Training on all new features and refresher training on existing features

Working Modality

The consultant is expected to work closely with the team at the National DOE and travel to SDOEs as required. A working space will be provided at the NDOE for the consultant to work on a fulltime basis. Weison Weital and David Syne of the EMIS section of NDOE will be the direct contact points for the consultant.

Qualification and Experience

  • Ten years of relevant work experience with at least give years’ experience in software development.
  • Fluent in .NET, Typescript, AngularJS, HTML/CSS JavaScript.
  • Fluent with automated software development systems like Grunt/Gulp.
  • Fluent with software management and processes using tools like Git hub.
  • Expert with SQL and relational database management system including MS SQL.
  • Solid understanding of the education systems in the Pacific.
  • Solid foundation of statistics, especially statistics as applied in the field of education.
  • Knowledge of student information systems.
  • Knowledge of the EMIS is a strong advantage.
  • Security expertise is a strong advantage

Submission of Letter of Interest

Letter of interest (LOI) along with a complete CV and expected remuneration must be submitted to wweital@national.doe.fm and cc qlawrence@national.doe.fm and  kkephas@national.doe.fm no later than December 20, 2019. In the LOI, please quote your fees as daily rate and include one international roundtrip from your location to Pohnpei, cost is inclusive of the total project value. NDOE will provide cost of local travel separately.



[1]Technical Assistance was received from the US government under the Supplementary Education Grant (SEG) and ADB’s regional grants for National Educational Planning and Management (NEPM).

[2]JEMCO recommended 21 education indicators to be covered by the FedEMIS, however, it was not possible at this stage to include all 21 indicators. Hence, FACSSO agreed to go ahead with the indicators that are possible in terms of its cost and feasibility.